Club Constitution

CORNISH RADIO AMATEUR CLUB RULES AND CONSTITUTION

  1. The Club shall be known as the Cornish Radio Amateur Club.

 

  1. The aims and purpose of the Club shall be to further the interest in amateur radio.

 

  1. Membership shall be open to any person who has a general interest in amateur radio and allied subjects.

 

  1. Club rules shall be established at the Annual General Meeting and thereafter shall not be amended or added to except at an AGM or an Extraordinary General Meeting.

 

  1. Officers: At the AGM an Executive Committee shall be elected consisting of a Chairman, Secretary, Treasurer and other officers as appear appropriate, together with sufficient to bring the number up to a maximum of 9.

 

  1. President: The President for the year following the AGM shall be a member invited to fill the office by the outgoing Executive Committee at the last committee meeting prior to the AGM.

 

  1. Contest Manager: at the AGM a Contest Manager, who need not be a member of the Executive Committee, shall be elected for the following year. The Contest Manager shall be responsible for the organisation and execution of the Club external activities in this field as delegated by the Committee or at a General Meeting.

 

  1. Honorary Annual Membership/ Honorary Life Membership shall be conferred by the Executive Committee and the decision in respect to each candidate shall be made by the outgoing Executive Committee at the last committee meeting prior to the AGM.

 

  1. Management: The management of the Club shall be vested in the Executive Committee. The committee shall have the power to delegate on particular matters to the officers of the Club and such sub­committees may appoint, this being Subject to the overriding authority of the Executive Committee.

 

  1. The Executive Committee shall meet at least five times a year.

 

  1. At an Executive Committee meeting not less than 5 members shall constitute a quorum and the dates of all meetings shall be published in the LINK or other suitable means.

 

  1. The Chairman, or the Vice Chairman when acting in the Chairman’s place, in the event of a voting tie at a committee meeting shall have a second and casting vote.

 

  1. The Executive Committee shall appoint such sub-committees as it considers it necessary to deal with particular matters. These sub­committees shall report to the Executive Committee. The Executive Committee may, at any time, dissolve such sub-committees or vary its membership. Members of such sub-committees need not be members of the Executive Committee.

 

  1. Any member of the Executive Committee being absent from three, consecutive committee meetings and failing, after seven days notice from the Secretary, to satisfy the Committee     that they had reasonable cause shall be deemed to have resigned from the committee. The Committee has the power, if it so wishes, to co-opt a replacement to fill the vacancy thus created.

 

  1. An Auditor or auditors shall be appointed each year by the Executive Committee They shall not be members of the Executive Committee.

 

  1. General Meetings. An Annual General Meeting shall be held each year in the month of April and at least 14 days notice shall be given to each by notification in the LINK or by any other suitable means. The minutes of the previous AGM shall be published in the issue prior to the AGM. General Meeting’s shall be held at times agreed by the Executive Committee on normal club nights.

 

  1. The Secretary shall submit at each AGM a report on the work of the Executive Committee and the Club’s activities during the previous year.

 

  1. The Treasurer shall submit at each AGM a report on the finances of the Club together with an Audited Account. The auditors report shall be read out at the AGM.

 

  1. In addition to the appointment of the Officers of the Club and members of the Executive Committee for the following year the Annual General Meeting shall deal with any matters placed on the agenda by the Secretary. Nominations for appointments of Officers of the Club or members of the Executive Committee must be signed by one or more members of the Club and by the nominee and delivered to the Secretary not less than two days before the AGM or made at the meeting in the presence of the nominee. Any member may, not less than 21 days prior to the meeting submit to the Secretary by Notice of Motion which the member wishes to put forward at that meeting and all Notices of Motion shall be placed on the agenda by the Secretary. No other business may be discussed or dealt with at the AGM.
  2. Extraordinary General Meetings may, for special reasons, be called at any time on 28 days notice by the Secretary and be called within 28 days (including the date of the notice) on receipt by the Executive Committee of a request signed by not less than ten members of the Club stating the special reasons. The notice convening the meeting shall be notified in the LINK and shall set out the special reasons and the names of the members requesting the meeting. No other business may be conducted at such a meeting.

 

  1. At Extraordinary Meetings a quorum shall be not less than 12 members.

 

  1. At General Meetings the chair shall be taken by the Chairman, or Vice-Chairman or, in their absence, any Club officer agreed at the meeting.

 

  1. Subscriptions: Members shall pay subscriptions which should be fixed at the AGM and payable forthwith. Members joining part of the way through the year for the first time shall pay a subscription based on the number of complete months remaining. Junior membership at the current junior rate is available to all until the end of their secondary education. Family membership, which will include one copy of the LINK is available at the current rate for this type of subscription. Life membership may be purchased by any member of the Club aged 60 or over of a sum equal to ten times the annual subscription in force at the time of application and this should be in writing addressed to the Secretary.

 

  1. Members who have not paid their subscription by the fifteenth of June shall cease to be members of the Club.

 

  1. Any member who is guilty of conduct which is, in the opinion of the Executive Committee, detrimental to the proper interests and welfare of the Club shall be liable to suspension by the Executive Committee, but before such suspension the committee will give the member fourteen days notice and that member shall have the right to appeal to the General Meeting against the committee’s decision.

 

  1. Duties of the Secretary: The Secretary shall keep, or cause to have kept, proper records of the Club business and carry out the directions of the Executive Committee and prepare an agenda for   each   meeting   in   accordance   with the rules of the Club. A minutes secretary may be appointed to be responsible for taking minutes of a meeting or meetings and submitting them to the Secretary.
  2. Duties of the Treasurer: The Treasurer shall have charge of the funds of the Club. All monies received on behalf of the Club shall be paid to the treasurer who shall, under the authority of the full Executive Committee, pay all demands for which the Club is duly liable. This officer shall keep, or cause to be kept, proper accounts and report on them from time to time to the Executive Committee. The accounting year shall be from the annual AGM to the following AGM.

 

  1. All members of the Club, who have custody of any books, documents, records properties or monies shall, on request surrender them to the Executive Committee or produce them for examination.

 

  1. Donations to the Club may be accepted by the Executive Committee and may be applied to such Club purposes as agreed between the donor and the Executive Committee.

 

  1. In the event of the Club ceasing to function any accumulated funds, including monies resulting from the sale of assets, shall after discharge of all debts and liabilities of the Club, be disposed of to suitable charities to be nominated by the Executive Committee.

 

  1. Completed Cash Books, Minute Books, Annual Statements, Auditors Certificates,
    Treasurers Reports and the Secretary’s Annual Reports shall be retained by the Secretary for three years and thereafter by the Librarian for all time.

 

  1. The number of free visits by visitors to the Club in any one financial year shall be a maximum of two.

 

  1. Expenditure below 25 times the current Annual Subscription can be authorised by the Executive Committee by majority vote, this vote to take place at a scheduled committee meeting. Proxy voting will NOT be acceptable. Major items of expenditure in excess of 25 times the current annual subscription must, after agreement with the Executive Committee, be authorised at an ordinary General Meeting.

 

  1. Repairs and renewals to Club assets shall be included as a routine item of business at Executive Committee meetings and General Meetings subject to the constraints of Rule 33.
  2. Any person under 18 attending any Club meeting or event must be accompanied by an appropriate adult.